top 10 tips for organisers

Organising an event involves so much more than just finding a venue. It can be a major undertaking, particularly if it’s not the only aspect of your job role. So to help make your experience of event organising less stressful we’ve come up with the following top 10 tips.

Start planning your event as soon as you know about it. This may sound obvious but the more time you give yourself to plan the event, the less pressure you put yourself under.

Set yourself a realistic budget.

Think about the purpose of the event – this will help you find the right venue and create the right atmosphere.

Get in touch with your local convention bureau to source venues, support services or just ask for advice – their services are free!

Manny venues have published rack rates – but remember these are always negotiable.

Always visit a venue before placing a booking – brochures and websites can be deceptive.

Consider using professional for some or all aspects of the event, for example, professional conference organisers can organise registrations, logistics or technical aspects of the event.

Make the most of your events team on the day. Delegate tasks to free up your time to manage the event.

After the event don’t relax, this is a crucial time for gathering feedback, making a list of what worked and what didn’t – this will help make your next event even better!

Finally remember you can always call a member of the BACD team for advice and information – call our freephone number 0500 140100.